E-mail services (Exchange)

Choice of e-mail address and right to create and use it:

• The user chooses the form of the e-mail address in the UserMap interface as the first step before creating the mailbox.
• If the user is entitled to more than one address, he can add them to the created mailbox.
• Addresses are offered in a format that is allowed.
• If you already have a mailbox set up on the Exchange online system, the rule applies that even if the format of your sent address has changed, it will still be delivered to your current mailbox and mail addressed to your former email addresses.

The right to establish an e-mail box and the right to create the appropriate format of the e-mail address and its subsequent use is given by the rules below according to the decision of the faculties and components.

* if the form Name.Surname@ is already used, the user will be offered the form Name.Surname.Number@. If the user has more than one name and / or more than one surname, he can choose one combination of these names and surnames.
Users of the addresses anything@fel.cvut.cz, anything@fjfi.cvut.cz, anything@fa.cvut.cz cannot have these addresses listed at mailboxes in Exchange.
CTU Person – All staff, students and partners.
Worker – see https://ist.cvut.cz/en/my-it/employee/
Student – see https://ist.cvut.cz/en/my-it/student/
Partner – see https://ist.cvut.cz/en/my-it/partner/
Recipient address – the address to which e-mails are delivered.
Sender address– the address under which the user sends e-mails.

The user logs in at  https://usermap.cvut.cz , searches for his person here and searches for the “Exchange online” system in the list of e-mail systems on the Settings> E-mail address settings tab. Click the “Create a new email address” button here. In the dialog, select one of the suggested addresses and click on the “Create” button. The mailbox and address will be created according to the instructions in the dialog box, usually within a few hours.

Instructions for setting up the mailbox can be found in the manual .  

• automatically after the end of the claim to the last shipping address that the user has created,
• at the request of the manager and / or at the discretion of the system administrator in the event of an incident.

When mailbox access is blocked, e-mail forwarding and redirection rules are automatically deleted. At the same time, an auto-reply rule is set up, which sends this e-mail to the author after the e-mail is delivered to the author:
Automatic reply: The e-mail box is blocked according to the organization’s rules and the user does not have access to it.
Automatic reply: The e-mail box is blocked according to the organization’s rules and the user does not have access to it.

To unblock the mailbox, you must first meet the condition below, before you can unblock the e-mail box.

• Condition to have a shipping address – if you do not meet it, follow the section Choosing an e-mail address.
• When the conditions are met, click the unblock button.
• If you have any rules set on your mailbox, set them again.

The instructions will also help you in unblocking . 

• automatically after 400 days from the end of the last relationship with CTU.

• after reporting the change to personnel, you can see in the administration Create a mailbox, add a new address reflecting the change.

We provide basic configuration and instructions for some operating systems and their versions and client versions.

Connection configuration:

• Login name:  username@cvut.cz
• Password: CTU password
• Default address:  username@student.cvut.cz  or  username@partner.cvut.cz  or  jmeno.prijmeni@fit.cvut.cz
• Web access:  https://outlook.office365.com
• IMAP server: outlook.office365.com, port 993, security SSL/TLS , authentication OAUTH
• SMTP server: smtp.office365.com, port 587, security STARTTLS, authenticationAUTH
• Mailbox size: 50GB

Do not forget to enter the username in the format username@cvut.cz (this does not have to correspond to the email). If you don’t know your email, check it on UserMap.

• Unblocking the CTU e-mail box
• Create an e-mail box

Client settings:

 

OS Android:

• ​Native application
• Outlook Mobile
• Outlook Mobile – shared mailbox

​​iOS – Apple iPad, Apple iPhone:

• Native application
• Outlook Mobile
• Outlook Mobile – shared mailbox

OS X – Apple Mac:

• Native application

OS Windows:

• Outlook
• Mozilla Thunderbird
• Mozilla Thunderbird – calendar and contacts (paid plugins) TbSync, Owl

• FAQ – known issues with the Thunderbird client
• Connecting a shared mailbox from Thuderbird
• Setup CTU Mail Client in MS Windows – Mozilla Thunderbird

If you are running a different combination of client and OS, set it up separately using the configuration parameters specified for the type of mailbox you are using within the MS Exchange online (Office 365) solution.