Outlook, along with Microsoft Exchange servers ensures that email is no longer just a tool for sending and receiving simple electronic messages. It enables individuals and groups to communicate more efficiently and effectively through innovation and full integration. Therefore, Outlook has a wide range of tools that can significantly improve your workflow, organizing your emails, calendars, contacts and to-do lists in one place. The basis for everything is an email account.
Students, Employees, Partners
Benefits and key features
Address Book – Contains a list of email contacts. In addition to email addresses, at individual identities can be displayed their position at CTU, group membership, phone contact or address.
University contact groups – Bulk emails can also be sent to automatically updated contact groups based on CTU’s business roles. It is therefore possible to send a bulk email to all employees of the selected department, to all executives of the faculty/part, etc.
Reservation system for selected rooms – It is possible to book a selected room for a specific date and time through mailbox. The reservation is then approved according to the settings. It means that selected users or groups may not be subject to approval and may reserve a room directly. New rooms are added upon request.
Calendars, Shared Calendars – Shared calendars let you know when a particular person (or your entire team) is available for a meeting and other group events, which makes it easy to plan for everyone. You can also use shared calendars successfully as a way to let others know you’re out of the office.
Meeting scheduling – A meeting in Outlook includes other users and possible resources such as conference rooms.
Set reminders – To help you remember important things and events, you can set reminders to notify you by a pop-up window. Outlook lets you set and remove reminders for almost anything, including email messages, events and contacts.
Tasks – Many people keep a to-do list on paper, in an Excel spreadsheet, or partly on paper and partly on computer. Outlook lets you combine different lists into one, and moreover, take advantage of reminders and tracking.
Creating your own contacts or your own distribution lists
Shared mailboxes – Shared mailboxes make it easy for an individual or group of people to manage anonymous email accounts or emails, or control access to them, e.g. firstname.lastname@example.org etc.
Delegate permissions – Enable other people to access (to read/to write) your mailbox, email folder, or calendar.
Automatic replies – This feature allows you to create a message that is automatically sent to anyone who contacts you through email. This allows you to easily let others know that you are not in the office, when you will be back and whom to contact while you are away.
Using rules – Rules are actions that you can automatically apply to incoming and / or outgoing emails. You can choose what activates the rule and what will follow after. For example, if you want all messages from your manager to go to a special folder or be marked as important, you can set up a rule to do so.
Print an email message, contact, or calendar items – In Outlook, you can print email messages, contacts, calendar items, as well as larger folders, such as calendars, address books or mailing lists.
and much more…
Microsoft backs up services in the event of a global failure. You can find more information on this page.
VIC ČVUT does not back up data in the Microsoft Exchange online environment (Office 365) for the needs of individual recovery requests.